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Using an iPad to Your Competitive (and Secure) Advantage

If you received an iPad for the holidays (or already have one), you own the most powerful productivity tool invented in the last 20 years – it’s like command central for your life and work. I use the iPad as a step-by-step, centralized way to keep tabs on everything related to my business. Over a cup of coffee, I consume highly-relevant information (no Angry Birds at this point in the day) in a low-stress way simply by clicking through my iPad apps in a consciously prioritized order. I’m not actually taking action on anything at this point, just getting an overview of the appointments, current events, and communications that will make me more effective. That way, when I get down to work,  I know exactly what should get my attention. The routine is always the same, so I never have to remember what I need to do except to open my iPad before I officially start the day. The process takes me about 20 minutes, and by the time I get to work, my brain has sorted most of the information and knows where to start. Here’s how I consciously prioritize my apps (see screen shot):

  1. Calendar (iCal). I look at my calendar first to remind myself of appointments taking place that day.
  2. Project Planner (OmniFocus). I use OmniFocus to organize larger projects. It is a great way to do a brain dump of all of the little tasks that clutter my creative thinking. These project lists are shared with my team and give us a centralized way to track and prioritize our business.
  3. Event Management (eSpeakers and SalesForce). Because I speak professionally as my main source of revenue, I utilize an industry specific app called eSpeakers that tracks every aspect of my speaking engagements. In 30 seconds, I have a quick view of what speeches are on the horizon and what tasks need to be completed. Since this is a revenue center of my business, I want to keep very close tabs on what is taking place. SalesForce is for leads, accounts and contact management.
  4.  News (local paper, USA Today, Zite, Instapaper, NPR). Once I have a view of the day ahead, I skim the news (general and industry specific) to determine if there are any stories I need to pay closer attention to. This isn’t a complete reading, just to put it on my radar.
  5. Note Taking (Evernote). I use Evernote as a clearing house for all of the notes I take, whether it’s an article, random thoughts, etc. By keeping my note taking app close to the news apps, I record anything highly relevant.
  6. Social Networking (HootSuite). I use HootSuite to monitor my Facebook Fan Page, Twitter Feed and LinkedIn Profile. I might quickly post an interesting piece of current news in my field or an upcoming event or media appearance. I do NO personal updates at this point in the day. Business only.
  7. Email. Email always seems like the most important task, but I find it to be distracting. I leave it until last and simply read through all emails and flag them for later work. If they require more than a three word answer, I don’t use my iPad to communicate. I do this once I am sitting at my computer; in the meantime, my subconscious has generally come up with the necessary responses.
You get the point. When you have covered the critical items, close the iPad and go make breakfast. Let your brain mull it over and process what’s important and what’s a waste of time. Don’t continue to consume more information, spend the rest of your day acting on what you’ve already reviewed. This will keep you from information overload.
If you apply this method, your iPad desktop will look completely different, customized to your needs, industry and interests. The power here is in the cutomization of what makes you effective and efficient and the ritualization of the process. Instead of remembering 20 things, you remember one – open your iPad before your work day begins. Twenty minutes well spent can give you a sizable competitive advantage. Try it for a week and see what you think. If you have other ways that you leverage your iPad for work, share them in the comments below. And don’t forget to keep all of this mission-critical data out of the hands of identity thieves and competitors by following these 7 Simple Security Steps:

7 Simple Security Settings for Your iPad

  1. Turn On Passcode Lock. Your iPad is just as powerful as your laptop or desktop, protect it like one. Your iPad is only encrypted when you enable the passcode feature. (Settings/General)
  2. Turn Simple Passcode to Off. Why use only an easy to crack 4-digit passcode when you can implement a full-fledged alphanumeric password? If you can tap out short emails, why not spend 5 seconds on a proper password.
  3. Require Passcode Immediately. It is slightly inconvenient and considerably more secure to have your iPad automatically lock up into passcode mode anytime you leave it alone for a few minutes.
  4. Set Auto Lock to 2 Minutes. Why give the table thief at your favorite café more time to modify your settings to his advantage (to keep it from locking) as he walks out the door with your bank logins, emails and kid pictures.
  5. Turn Erase Data after 10 Tries to On. Even the most sophisticated passcode-cracking software can’t get it done in 10 tries or less. This setting wipes out your data after too many failed attempts. Just make sure your kids don’t accidentally wipe out your iPad (forcing you to restore from your latest iTunes backup).
  6. Use a Password Manager. Your passwords are only as affective as your ability to use them wisely (they need to be long and different for every site). Keeping your passwords in an unencrypted keychain or document is a recipe for complete financial disaster. Download a reputable password-protection app to manage and protect any sensitive passwords, credit card numbers, software licenses, etc. Not only is it safe, it’s incredibly convenient and efficient.
  7. Avoid Untrustworthy Apps. Not all applications are friendly. Despite Apple’s well-designed vetting process, there are still malicious apps that slip through the cracks to siphon data out of your device. If the app hasn’t been around for a while and if you haven’t read about it in a reputable journal (Macworld, Wall Street Journal, New York Times, etc.), don’t load it onto your system. 

It will only take a minute to implement these steps and will encourage thieves to move on to the next victim.

John Sileo is an award-winning author and speaks worldwide on the dark art of deception (identity theft, data privacy, social media manipulation) and it’s polar opposite, the powerful use of trust, to achieve success. He is CEO of The Sileo Group, which advises teams on how to multiply results and increase performance. His clients include the Department of Defense, Pfizer, the FDIC, and Homeland Security. Contact him on 800.258.8076 or learn more at ThinkLikeASpy.com.

iPad Vampires: 7 Simple Security Settings to Stop Data Suckers

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Information is the currency and lifeblood of the modern economy and, unlike the industrial revolution, data doesn’t shut down at dinnertime. As a result, the trend is towards hyper-mobile computing – smartphones and tablets – that connect us to the Internet and a limitless transfusion of information 24-7. It is an addiction that employers encourage because it inevitably means that we are working after hours (scanning emails in bed rather than catching up with our spouse).

In the work we do to change the culture of privacy inside of organizations, we have discovered a dilemma: iPads are not as secure as other forms of computing and are leaking significant amounts of organizational data to corporate spies, data thieves and even competing economies (China, for example, which would dearly love to pirate the recipe for your secret sauce). Do corporations, then, sacrifice security for the sake of efficiency, privacy for the powerful touch screens that offer a jugular of sensitive information?

Of course not! That’d be like driving a race car minus seat belts and air bags.

iPads provide a competitive advantage, and like generations of tools before it (the cotton gin, the PC), individuals and organizations alike will be forced to learn how to operate this equipment safely or risk the bite of intellectual property vampires. Here are 7 Simple Security Settings to help you lock down your iPad much like you would your laptop.

7 Simple Security Settings for Your iPad

  1. Turn On Passcode Lock. Your iPad is just as powerful as your laptop or desktop, so stop treating it like a glorified book. Your iPad is only encrypted when you enable the passcode feature. (Settings/General)
  2. Turn Simple Passcode to Off. Why use only an easy to crack 4-digit passcode when you can implement a full-fledged alphanumeric password? If you can tap out short emails, why not spend 5 seconds on a proper password.
  3. Require Passcode Immediately. It is slightly inconvenient and considerably more secure to have your iPad automatically lock up into passcode mode anytime you leave it alone for a few minutes.
  4. Set Auto Lock to 2 Minutes. Why give the table thief at your favorite café more time to modify your settings to his advantage (to keep it from locking) as he walks out the door with your bank logins, emails and kid pictures.
  5. Turn Erase Data after 10 Tries to On. Even the most sophisticated passcode-cracking software can’t get it done in 10 tries or less. This setting wipes out your data after too many failed attempts. Just make sure your kids don’t accidentally wipe out your iPad (forcing you to restore from your latest iTunes backup).
  6. Use a Password Manager. Your passwords are only as affective as your ability to use them wisely (they need to be long and different for every site). Keeping your passwords in an unencrypted keychain or document is a recipe for complete financial disaster. Download a reputable password-protection app like 1Password to manage and protect any sensitive passwords, credit card numbers, software licenses, etc. Not only is it safe, it’s incredibly convenient and efficient.
  7. Avoid Untrustworthy Apps. Not all applications are friendly. Despite Apple’s well-designed vetting process, there are still malicious apps that slip through the cracks to siphon data out of your device. If the app hasn’t been around for a while and if you haven’t read about it in a reputable journal (Macworld, Wall Street Journal, New York Times, etc.), don’t load it onto your system. Don’t jail-break your iPad to download apps outside of iTunes. Short-term gain equals long-term risk.

Believe it or not, these simple steps begin to give you a level of security that will discourage casual data vampires. After implementing the Simple 7, move on to 5 Sophisticated Security Settings for iPads for even more robust data defense.

John Sileo lost almost a half-million dollars, his business and his reputation to identity theft. Since then, he’s become America’s leading keynote speaker on identity theft, social media exposure and weapons of manipulation. He helps organizations build successful cultures of privacy. His clients include the Department of Defense, Pfizer and Homeland Security. To learn more, visit ThinkLikeASpy.com or contact him directly on 1.800.258.8076.

iPhone Location Tracking Leads to Privacy Lawsuit

Apple has been hit with a lawsuit in Florida alleging the company is violating iPhone user’s privacy and committing computer fraud. The case came in response to news that the iPhone maintains a time stamped location log, and that data is also stored on user’s computers.

The lawsuit was filed in Federal court in Tampa Florida on April 25 by two customers who claimed Apple was tracking iPhone owner’s movements without consent, according to Bloomberg.

The case was filed after word that the iPhone and iPad with 3G support maintains an unencrypted log file showing where users are based on cell tower triangulation. That file is transferred to user’s computers during the sync process with iTunes and is maintained as part of the device’s backup file collection.

Location logging has been active in the iPhone and 3G iPad since the release of iOS 4 last June, which means some users have nearly a year’s worth of data stored away. Apple is denying that they are actively tracking user locations.

Click Here to Read More…

Award-winning author and identity theft keynote speaker John Sileo trains executives and employees to respect and protect the data that makes their company profitable. His clients included the Department of Defense, Homeland Security, FDIC, Pfizer, Blue Cross and organizations of all sizes. Contact him directly on 800.258.8076 or watch him deliver an Identity Theft Speech.

Are You Begging to Get Fired?

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We’ve all done it before – left the table to get a coffee refill or go to the bathroom and left our laptop, iPad, smartphone or purse sitting on the table. We justify it by telling ourselves that we are in a friendly place and will only be gone a second. Our tendency is to blame technology for information theft, but the heart of the problem is almost always a human error, like leaving our devices unattended. Realizing that carelessness is the source of most laptop theft makes it a fairly easy problem to solve.

My office is directly above a Starbucks, so I spend way too much time there. And EVERY time I’m there, I watch someone head off to the restroom (see video) or refill their coffee and leave their laptop, iPad, iPhone, briefcase, purse, client files and just about everything else lying around on their table like a self-service gadget buffet for criminals and opportunists alike.

I trust deeply in the honesty and integrity of the people I know well, but if you are trusting your Starbucks crowd with this amazingly valuable data, you are going to get a steaming hot lap full of trouble. Data thieves target places like this because it is an upscale, trusting clientele. Just ask Ben Bernake, Chairman of the Federal Reserve, whose wife got taken at a Starbucks.

Just about 50% of major corporate data breaches are caused by the theft of a laptop computer. They don’t want the computer, they want the data on it, and it can cost your business millions. The average breach recovery cost, according to the highly respected Ponemon Institute, is $6.75 million dollars.

It’s one thing if you leave a personal computer and it gets stolen – you aren’t harming anyone other than you and your family. But when it’s a company computer, or has work files on it, you are putting your employer at risk for lawsuits, government compliance fines, reputation damage and months of headaches.

The answer is simple: train your employees first on personal responsibility with their data-bearing gadgets. If they understand the selfish reasons not to abandon their laptop or iPad in a cafe (the data on it is worth a mint, they could lose their job, etc.), the chances of them applying what they have learned strengthens. Additional points of training can include:

  • Proper usage guidelines including what data can be loaded to the laptop and what cannot.
  • Good password habits and a strong login password that is shared with no one.
  • Proper use of WiFi (not the free hotspots at the cafe, airport or hotel)
  • Tethering, remote tracking and remote wiping techniques to minimize risk.
  • Encryption, especially simple PDF password encryption to email private files.
  • Proper physical security while traveling with the laptop.

If you are going to expose yourself and your company while getting another cup of coffee, you might as well apply for a job as a Barista while you are there. Don’t endanger the health of your company (or the safety of your own personal data) for the sake of convenience. Next time, you might be the one caught on video.

Award-winning author and identity theft keynote speaker John Sileo trains executives and employees to respect and protect the data that makes their company profitable. His clients included the Department of Defense, Homeland Security, FDIC, Pfizer, Blue Cross and organizations of all sizes. Contact him directly on 800.258.8076 or watch him deliver an Identity Theft Speech.

iPad & Tablet Users Asking for Identity Theft

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The identity theft and corporate data risk problem isn’t limited to iPad users – it affects all Tablets – but iPads are leading the way. With the rapid increase in highly powerful tablet computers, including the Motorola Xoon and Samsung Galaxy, a new survey is urging users to beware of the risks. Harris Interactive just released a study showing that tablet users transmit more sensitive information than they do on smartphones and are considerably less confident of the security protecting those tablets.

The survey shows that 48% of tablet users transfer sensitive data using the device while only 30% of smart phone users transfer sensitive information. The types of sensitive data included credit card, financial, personal and even proprietary business information. Many factors contribute to the increased risk:

  • Users initially bought tablets as book readers and web browsers, but have increasingly added to their functionality with new Apps.
  • Tablet computers are in their infancy and haven’t been equipped with the same security features as laptops and desktops.
  • Corporate users haven’t yet been trained on securing the data on tablets.
  • Tablets are more capable than smartphones, making it a natural laptop replacement, but without the robust, time-tested security.
  • Indiscriminate App downloading (covered in detail in the Smartphone Survival Guide) greatly increases chances of accidentally loading malware to your tablet.
  • Many companies buy their employees tablets rather than laptops because they are less expensive, more mobile, and have similar capabilities. Unfortunately, they are failing to consider the increased risk posed by the trendy computers.

If you are using your tablet like a laptop (email, accessing bank accounts, transmitting business documents), take the following minimum steps:

  1. Turn on password protection to get into the device.
  2. Enable remote tracking and wiping capabilities in case the device is lost or stolen.
  3. Utilize secure wireless connections only (not free WiFi hotspots in cafes, airports and hotels) to eliminate signal sniffing.
  4. Limit the data you store and transmit on your tablet until the security features have caught up with the functionality.
  5. Physically lock up the device when not in use. Never leave it on the table at Starbucks like someone did in the photo to the right.

Tablets are a slippery slope – they make computing so user friendly that you start to think it’s a friendly computing world out there. Unfortunately, cyber criminals and your competitors have a different idea. Don’t wait to find out what they can do with your private data.

John Sileo trains organizations to protect sensitive data, including that exposed on tablets, smartphones, laptops and social networking sites. His clients include the Department of Defense, Pfizer, Homeland Security and organizations of all sizes. Learn more about bringing in a Data Security Speaker or contact John directly on 800.258.8076.